5 Reasons Why You Need SPorganizer Blueprints vs. Templates

March 12, 2018 DocAuto Blogger

Model T vs. SPorganizer Blueprints

Comparing Templates to SPorganizer Blueprints is like comparing an old-fashioned Model T to a next-generation car. It’s up to you to decide how quickly and efficiently you want to manage your SharePoint® environment and keep pace with your business demands.

When you set up your very first SharePoint site, you probably got excited – there were all these out-of-the-box ways to store, present, and share information. Your SharePoint environment grew. Now, you’re responsible for maintaining so many sites, you can’t remember how many there are. Managing the data, configurations, and security is now far less fun and far more daunting. Since there is so much of your organization’s critical data within SharePoint, there are now requests and requirements – some of which are legal requirements – to search for, move, copy, protect, and consolidate your SharePoint data.

For some of you – the ones that have gone “all in” on SharePoint, hosting massive environments – you’re even leveraging external systems to drive processes within SharePoint, such as standardizing site designs and metadata, updating security, and driving business processes. 

If your SharePoint environment sounds anything like any of these examples, you already know you have major problems trying to keep up with your company’s unique needs around finding, managing, and securing your SharePoint environment. Well that's all about to change.

Now you can use SPorganizer’s next generation Blueprint functionality to automate every part of managing SharePoint – design, security, metadata, content, features, and much more – to fit specific, dynamically changing requirements.

While you may be thinking that you can use SharePoint templates to make updates to your environment, templates can only help you with very specific actions, such as provisioning a site. Modifying a native SharePoint template will not change things that have already been build using that template.  SharePoint templates are powerful, but they are just starting points for creating something.

5 Reasons Why You Need SPorganizer Blueprints vs. Templates

  1. Blueprints manage a series of actions vs. Templates apply one specific action
    SharePoint templates are used to create one kind of object at one point in time, like creating a new site. With SPorganizer Blueprints you can build, change, and delete anything. For instance, you can use Blueprints to do something simple like “activate or deactivate a specific feature in all sites”, or something abstract like “find all content that has been shared with an external user”. You can even use Blueprints to set up Self-Service SharePoint Administration or manage complex governance and compliance initiatives across your environment.
  2. Blueprints generate dynamic results depending on your needs vs. Templates create static outcomes
    Templates are like a rubber stamp. Every time you use a template you get the same result. Whereas a single SPorganizer Blueprint can generate an infinite range of results. It all depends on the data fed into the Blueprint, and the actions the Blueprint contains. For instance, one SPorganizer client is using a single very simple Blueprint design that is producing hundreds of items that are vastly different – from a simple site with one document library and a few documents, to massive sites with dozens of document libraries, thousands of folders, and tens of thousands of documents – to efficiently meet their unique requirements based on what their data dictates.
  3. Blueprints get you to the finish line vs. Templates are just a starting point
    You can use a template to provision a site and once it's created, that's it. A SPorganizer Blueprint is a series of actions, in a specified order, set up the way you want things to happen as part of a process from start to finish. You can apply the same Blueprint over and over to the same Sites or other targets in SharePoint, or you can apply multiple Blueprints to the same target to apply different processes and changes, all to continuously update and transform your SharePoint environment over its natural lifecycle.
  4. Blueprints can be used across your environment vs. Templates can only be used for one site
    If you have a template for SharePoint Online, it can only be used for that location. It can’t be used in another instance, local farm, etc. A SPorganizer Blueprint can be used anywhere, giving you the opportunity use the Blueprint across your entire local SharePoint implementation, in multiple versions of SharePoint simultaneously, including online in Office 365, or any kind of hybrid environment to ensure consistency, accuracy, and easy maintenance.
  5. Blueprints combine the power of unlimited combinations of multiple tools and processes vs. Templates only address one specific task
    Templates, like point solutions, are designed to address very specific tasks. With SPorganizer, you can purchase one solution and get next generation Blueprint functionality to handle every aspect of SharePoint management - importing documents, building sites, changing security, running audits, and everything in between. The options are limitless because SPorganizer is designed to help you easily manage the full functionality of SharePoint. There’s no need to buy other modules, connectors, or other add-ons, because SPorganizer is the one solution that can be adapted to any environment, and need, through the power of Blueprints.

Interested in learning how SPorganizer Blueprints can help your organization? Let’s schedule a call to discuss your specific use cases today.

SPorganizer is a trademark of DocAuto, Inc. SharePoint is a registered trademark of Microsoft.




Previous Article
Top 10 Questions to Ask When Looking for a SharePoint Management Solution
Top 10 Questions to Ask When Looking for a SharePoint Management Solution

Next Article
Blog: Getting SharePoint Ready for the General Data Protection Regulation (GDPR)
Blog: Getting SharePoint Ready for the General Data Protection Regulation (GDPR)

Find out how SPorganizer can help.